The number of editing passes required by a professional editor will always depend on how well the document has been self-edited by the author, and the target audience or intended use of the document.įor example, if the document is not going to be published but is for internal use only, it may not have to be edited to the level of a publication.Įach stage requires at least one editing ‘pass’ (going through the document once). Some people call the final copy edit, a ‘proof read’. Fact-checking may or may not be required and may or may not need a separate pass, in addition to the other editing passes. ![]() ![]() The ‘rough’ copy edit is sometimes called the ‘line edit’. For example, ‘structural editing’ is often referred to as ‘developmental editing’. The different stages of editing are sometimes called different names. For publications, this is followed by the graphic design and final proof reading stages, and checking the ‘final proof’ prior to publication. The stages of editing include the structural edit rough copy edit (line editing, fact checking and other tasks) fine or final copy edit. The editor needs to correct grammar, spelling and punctuation as per the client’s or publisher’s guidelines. The editor may need to correct (or make recommendations about) the structure, the order in which information or chapters are presented, or the style or point of view. Generally speaking, the editor’s role is to make all the corrections or improvements necessary to ensure the document is presented consistently, clearly, and at the standard expected. The editor’s job is to make sure the document is clear, engaging and able to be understood by the reader, so that the reader continues reading it, right to the very end. ![]() The editor is essentially an advocate for the reader. Then it is ready for the next task: editing. Whether your document is a report, policy, article or newsletter, or a manuscript of a novel or non-fiction book, it needs to be self-edited it until you are satisfied that it is as clearly written as possible. If you have written a document that you intend to publish or circulate in the public arena, it needs to be presented so those readers will read and understand it.
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